Job Title: Development Associate  

Reports To: Director of Development  

FLSA Status: Full-time, Exempt Date: April 2025 

Summary (Position Overview): The Development Associate will support the DC Youth Orchestra Program's fundraising and donor engagement efforts. This role will play a key role in managing donor data, coordinating fundraising activities, and assisting in individual and corporate prospecting efforts. This role will ensure that donors and sponsors are engaged, acknowledged, and cultivated while also providing critical support in event coordination and fundraising operations. 

Essential Duties and Responsibilities: 

• Development Operations & Donor Database Management – 40% 

• Maintain accurate and up-to-date records in the Network for Good database, ensuring proper tracking of all contact information, donation history, interactions, pledges, and sponsorships. 

• Assist in developing and executing donor recognition strategies, including coordinating impact reports and engagement touch points. 

• Created and managed fundraising campaigns, event pages, e-blasts, and fundraising campaigns in Network for Good. 

• Generate donor acknowledgment letters, tax receipts, and customized thank-you notes to ensure timely and personalized stewardship. 

• Prepare donor reports and analyze data for fundraising strategies and engagement efforts. 

• Engage with donors as needed, responding to inquiries and providing relevant contacts and information. 

• Conduct research on individual donor and corporate prospects, identifying sponsorship and funding opportunities. 

• Ensure that donor recognition materials—such as annual reports and website listings—are accurate and current. 

• Support donor, corporate, and foundation outreach and move management efforts, including scheduling and coordinating meetings, recording notes in a timely manner, and communicating the next steps. 

• Organize and maintain development files and collateral within SharePoint in accordance with organizational standard operating procedures. 

• Grants Coordination - 20%  

• Maintain an internal grants calendar, tracking submission deadlines and key milestones in collaboration with the Grant Writer. 

• Complete grant reporting in collaboration with the grant writer; this includes and is not limited to coordinating with program staff to gather data, financial reports, and supporting documentation. 

• Ensure the Director of Development and Part-Time Grant Writer are informed of upcoming deadlines and necessary materials. 

• Cross-Departmental Collaboration - 30%  

• Assist the Director of Development in preparing materials for board meetings, fundraising events, and stakeholder engagements. 

• Work closely with the finance team to ensure regular reconciliation between the CRM and financial records. 

• Collaborate with the marketing team to develop and maintain fundraising-related content, including newsletters, website updates, invitations, and social media posts. 

• Partner with the Program Manager to upload and maintain accurate student, parent, and family data for fundraising purposes. 

• Partner with the Director of Students and Family Engagement to maintain accurate alumni, parent, and family data for fundraising purposes, as available. 

• Other - 10%  

• Other duties as assigned may include operational support to the DCYOP Saturday Program. 
  
  The salary ranges from $50,000.00 to $60,000.00 per year.

Education and Experience: 

• 1-3 years of experience in nonprofit fundraising, donor relations, event planning, or related fields. 

• Experience and proficiency with a wide range of organizational technology such as Microsoft Suite, GSuite, and CRM systems, particularly Network for Good, including the use of analytic tools, queries, and reports. Comparable database experience and fluency are considered. 

• Strong organizational and project management skills with an ability to manage multiple tasks simultaneously. Includes the ability to manage competing priorities across departments. 

• Demonstrated interpersonal communication skills, both written and oral. 

• Experience providing efficient, timely, and reliable support to internal and external stakeholders. 

• Bilingual and bicultural experience is a plus. 

• Experience working at a nonprofit music organization is a plus. 

• Experience working in a remote or hybrid office environment is a plus. 

• Able to contribute to creating a diverse, equitable, and inclusive culture that encourages and celebrates differences.    

What DCYOP Brings to the Table: 

• This hybrid salaried position offers a blend of remote and in-office work. The standard work week is Monday-Friday, 9:00 AM-5:00 PM, with a required in-office day on Thursdays. Please be aware that occasional Saturday work will be required. 

• Approximately 20% of travel is required for this position. Travel may be domestic or international, specifically for training, conferences, performances, or other relevant events. 

Work Environment: DCYOP operates on a flexible hybrid schedule, including one day a week in the office with all staff. The Development Associate’s schedule is Monday to Friday, with occasional weekend and evening work. The hybrid model may change based on organizational needs as determined by the Executive Director. The work environment is moderately noisy, except during rehearsals or performances when it can be loud. There is limited physical risk exposure. This role combines remote and in-office work, with occasional team-building activities and weekend/evening work required. 

DEIBA Statement: At DCYOP, we believe all children should experience the power of music education. This belief connects to our inclusivity value. When our work family feels respected and included, they can inspire our students. DCYOP expects all employees to respect Diversity, Equity, Inclusion, Belonging, Accessibility, and the cultural differences of everyone we serve. We demonstrate this respect without regard to race, color, religion, national origin, sex, age, marital status, appearance, sexual orientation, gender identity, familial status, political affiliation, genetic information, disability, income source, residence, military service, or any other federally or District of Columbia protected basis law. 

EEO Statement: DCYOP is an equal opportunity employer that prohibits all forms of discrimination and harassment. We provide equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, veteran status, or any other protected characteristic. DCYOP follows all applicable laws and regulations. 

How to Apply:  

• Candidates interested in this position must submit a resume highlighting their relevant experience and qualifications through the online application process.  

• Candidates must answer the required application questions for consideration.  

• A cover letter is not required.  

• Applications will be evaluated on a rolling basis until the position is filled, and the most qualified candidates will be invited for an initial screening.  

• For best consideration, please submit your application by April 18th, 2025. 

• Finalist Interviews will be On-Site in Washington, DC.  

DCYOP conducts pre-employment background checks on all selected candidates. If you are a finalist, we will conduct a background check, work history, references, and any pertinent employment issues to assess your eligibility for the position. DCYOP is dedicated to adhering to the ADA, ensuring equal employment opportunities for qualified individuals with disabilities. Reasonable accommodations may be provided to help those with disabilities fulfill essential job responsibilities.